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BY-LAWS OF
ARTICLE I – NAME AND LOCATION The name of this organization shall be Concerned Citizens Association of Farmingdale, Inc. (CCAF). The
principal location of the Association shall be in Farmingdale,
ARTICLE II – PURPOSE 1. The Concerned Citizens Association of
Farmingdale, Inc. (CCAF) is a not for profit corporation duly organized and existing
pursuant to the laws of the State of We are an organization under which residents can come together to acquire and disseminate information and support each other in our common goal of protecting and preserving our way of life. We seek to address resident's concerns on issues of zoning, public safety, the environment, and all issues collectively identified as necessary to achieve our common goal. Our goal is to ensure that the government represents public needs rather than those of special interest groups, and: a.
To maintain
the integrity of the residential areas and to oppose intrusions that we
determine to be detrimental to the community. b.
To preserve
and enhance the "small-town" atmosphere. To assist in the
improvement of existing residential and commercial areas in order to foster a
vibrant local economy. c.
To monitor
land use and stop inappropriate development. d.
To act as a
strong community force to ensure that public opinion and sentiment is
represented and acted upon by our elected officials. 2. Our Vision: a.
To amplify the
civic voice and ensure resident participation in shaping the future of
Farmingdale; b.
To keep
Farmingdale a livable and safe community free from gridlock and inappropriate
development and density; c.
To keep the police,
fire, school, and water services strong, but not overburdened; d.
To build a
brighter future for the place we call home.
ARTICLE III – MEMBERSHIP 1.
Membership in
the CCAF shall be open to all adult residents of the 2.
Application
for membership shall be made in such form as may be prescribed by the Board of
Directors and shall be accompanied by payment of non-refundable annual dues. 3.
Membership in
the Association may not be transferred except upon approval of the majority
of the Board of Directors. 4.
Upon the
termination of membership, such former member shall forfeit all right, title
and/or interest in and to the property of the Association and shall forfeit
all right to vote, sign petitions or otherwise the right to enjoy any of the
benefits of membership.
ARTICLE IV – MEMBERSHIP MEETINGS 1.
Annual Meeting:
The date of the regular annual meeting shall be set by the Board of Directors
who shall also set the time and place. If no time and place are set, the meeting will be held
on the third Tuesday of May, at a.
The regular
Annual Meeting shall be called for the purpose of electing officers and for
the transaction of any and all other business necessary and proper. b.
Notice of not
less than thirty (30) days of such meeting shall be provided by the Secretary
of the Association, by hand distribution, mail or email to members and/or
publication in a local newspaper and on the website http://www.ccaf-civic.org/. c.
The agenda of
such meeting, if available, shall be included with the distributed notice. 2.
Special
meetings of members may be called by any member, officer or director upon
written demand specifying the date, time and purpose of such meeting.
Said notice may not be less than two (2) weeks nor more than three (3) months
from the date of the written demand. 3.
Quorum:
A Quorum for the purpose of transacting any business or motion shall consist
of the majority of members present and including a majority of the Board of
Directors. 4.
At any
membership or special meeting, if a majority of those present so request, any
question may be voted upon in the manner and style provided for the election
of officer and directors. 5.
Meetings will
be conducted according to the New Roberts Rules of Order. 6.
Any literature
to be displayed or distributed at CCAF meetings must be submitted to the
Board for review no less than 7 days prior to the meeting.
ARTICLE V – VOTING AT MEMBERSHIP MEETINGS 1.
All officers
of the Association shall be elected by the members of the Association by majority
of all those present and entitled to vote. a.
For election
of officers, ballots shall be provided and there shall not appear any place
on such ballot any mark or marking that might tend to indicate or suggest the
person for whom the ballot should be cast. b.
The names of
all candidates for elective office shall be arranged upon such ballot in
alphabetical order, for each office for which said candidates are to be
elected.
ARTICLE VI – BOARD OF DIRECTORS 1.
The Board of
Directors of the CCAF shall consist of 9 directors: a.
Seven (7)
Directors, who are the elected Officers of the Association; b.
Two (2)
Directors who were the immediate past Presidents of the Association; c.
All Directors
shall commence their terms upon being elected. d.
At the first annual
meeting of the Association, all eight (8) Directors shall be elected. 2.
No person
shall be eligible to serve as a member of the Board of Directors unless
he/she shall have been a member in good standing of the Association. 3.
The directors
and officers of the CCAF shall serve until the next ensuing annual membership
meeting or until such later time as the directors and officers to be elected
by the Association for the ensuing year have been chosen. The newly
elected officers and directors shall assume their respective offices upon the
first day of the month following their acceptance of election to such office.
4.
The Board of
Directors shall have the control and management of the affairs and business
of this Association. The Board of Directors may only act in the name of
the Association after due notice to, and consent of the majority of the
directors. 5.
A vote of the
majority of directors present at the time of the vote shall be the act of the
board, provided a quorum is present at the beginning of the meeting. 6.
A majority of
the Board of Directors, present or not, shall
constitute a quorum for the purpose of transacting business. 7.
Regular
meetings of the Board shall be held during the year, on dates to be fixed by
the Board. Meetings will be suspended during July and August for summer
recess. Notice of the time and place of such regular Board meetings
shall be given to all members not less than five (5) days before the date of
such meeting. 8.
Special
meetings of the Board shall be held upon notice to the directors and may be
called upon three (3) days notice to each director either personally or by
mail/email. 9.
A majority of
the directors present, whether or not a quorum, may adjourn any meeting to
another time and place. Notice of the adjournment shall be given to all
directors. 10. The Board of Directors may vote on any action
without a meeting upon written consent of all the members of the Board (Email
may be used in lieu of US Postal Service whenever possible.) 11. Each director shall have one (1) vote. – In
case of a tie, See Article VII § 1 (c) 12. The Board of Directors may make rules and
regulations covering its meetings at its discretion. 13. The Board of Directors may determine from time to
time the amount of annual dues payable to the Association. 14. Any vacancy on the Board of Directors shall be
filled by appointment of the majority of the remaining Directors. The
Directors so appointed shall serve until that seat is next up for election as
if there had been no vacancy. 15. A Director may be removed when sufficient cause
exists for such removal. The Board of Directors may entertain charges
against any director. The Board of Directors shall adopt such rules, as
it may consider necessary, for the best interests of the Association. 16. The unexcused failure to attend three (3)
consecutive or six (6) meetings in a consecutive twelve-month period shall
constitute good cause for the removal of a Director. 17. A Director may resign at any time by giving written
notice to the Board and the Secretary of the Association. Unless
otherwise specified in the notice, the resignation shall take effect upon
receipt thereof by the Board or the Secretary. Acceptance of the
resignation shall not be necessary to make it effective. The resigning
director shall surrender all records, property, and any other items pertinent
to the Association immediately upon their resignation. 18. No officer or director shall for reason of his or
her office or directorship be entitled to receive any salary or compensation
but will be reimbursed for approved expenses on the behalf of the
Association.
ARTICLE VII – OFFICERS The officers of the Association and their respective terms shall be as follows: 1.
President - 4
years 2.
Vice-President
- 3 years 3.
Secretary - 2
years 4.
Treasurer - 2
years 5.
Membership
Secretary - 2 years 6.
Corresponding
Secretary - 2 years 7.
Recording
Secretary- 2 years a.
It shall be
the duty of the President to preside at membership meetings of the
Association and to preserve order therein. He/She shall appoint all
committees and shall also have the right to serve on all committees by virtue
of his/her office, and in general, shall perform all duties incident to the
office of President, and such other duties as may be assigned by the Board of
Directors, or membership from time to time; b.
The President
shall decide all questions of order, subject to an appeal from the
membership, if a valid objection has been taken by an interested member, which
appeal shall be determined by a majority vote of the Directors present and
voting; c.
The President
shall cast the deciding vote when a tie occurs on any question; d.
The President
shall announce the result of all votes and shall have the power to call special
meetings; e.
The President
is one of the officers who must sign checks or drafts of the Association,
under the signature of the Treasurer. 2. Vice-President: Shall, in the event of the absence or inability of the President to exercise his/her office, become acting President of the Association with all the rights, privileges and powers as if he/she had been the duly elected President. In addition, the Vice-President shall perform such acts as shall be delegated by the President. 3. Secretary: Shall, in the event of the absence or inability of the President and Vice-President to exercise his/her office, become acting President of the Association with all the rights, privileges and powers as if he/she had been the duly elected President. In addition, the Secretary shall perform such acts as shall be delegated by the President, as well as supervise fund raising activities. 4. Treasurer: a.
Shall have the
care and custody of all monies belonging to the Association and shall be
responsible for such monies or securities; b.
Shall be one
of the officers who signs checks or drafts of the Association; c.
Shall render,
at stated periods, written account of the finances of the Association; d.
Shall exercise
all duties incident to the office of Treasurer. 5. Membership Secretary: a.
Shall keep the
membership records of the Association in good order; b.
Shall receive
a record of all deposits and withdrawals of the Association; c.
Shall report
directly to the Treasurer. 6. Corresponding Secretary: a.
Shall see that
all notices shall be given in accordance with the provisions of these By-Laws;
b.
Shall present
to the membership and/or Board of Directors any communications addressed to
the Association; c.
Shall compose
all newspaper announcements and post all notices as required; d.
Shall attend
to all correspondence of the Association and shall exercise all duties
incident to the office of Corresponding Secretary. 7. Recording Secretary: a.
Shall attend
general membership meetings of the Association and to keep minutes of the
proceedings; b.
Shall keep a
record of names of the members comprising each committee; c.
In the absence
of the Recording Secretary, the President shall appoint a member to act as
Recording Secretary who shall have the duties set forth above. The
President shall appoint a member or members to keep minutes of every meeting
of the members involved; d.
Minutes of
meetings shall be read and approved at the next following meeting.
ARTICLE VIII – COMMITTEES 1.
The Board of
Directors shall create as many committees as it may deem necessary for the
carrying out of the objectives of the Association. 2.
A Nominating
Committee shall be appointed by majority vote of the Board of Directors each
year. 3.
Each committee
shall meet on not less than once a year and any such meeting shall not be on
less than seven (7) days notice to each member of the committee or as
determined by all committee members. A committee report must be
presented at the membership meeting following the committee meeting.
ARTICLE IX – FINANCES 1.
Dues: The
Board of Directors may determine from time to time the amount of annual dues
payable to the Association. Individual membership fees shall be payable
in advance of the member's yearly 'anniversary', and no later than the first meeting
immediately following the date when the member's fees are due. Any delinquent
membership fee(s) shall result in immediate termination of said member’s voting
rights and other membership privileges until dues are paid in full. 2.
Funds:
Association funds shall be held on account at The Roslyn Savings Bank, and
reported to the membership at general meetings.
ARTICLE X – NOMINATIONS 1.
The Nominating
Committee shall announce to the membership in good standing, in writing, the
opportunity to nominate or come forward as a candidate for the Board of
Directors. 2.
Any member may
have his name placed on the ballot as candidate for a specific Officer position upon filing with the Nominating Committee, not
less than thirty (30) nor more than sixty (60) days before the annual
meeting. 3.
No more than
one person per household shall serve as an elected Officer at one time. 4.
No person
elected under these by-laws shall hold more than one office.
ARTICLE XI – AMENDMENTS 1.
Any amendment
to the by-laws may be proposed only by the Board of Directors, or upon
petition of twenty-five (25) voting members. 2.
These by-laws
may be altered, amended, modified or repealed by an affirmative vote of not
less than two-thirds (2/3) of those members present and voting at a regular
or special meeting of the Association duly called as provided by these
by-laws. No such amendment shall be made unless upon notice published
or by mail at least thirty (30) days prior to a meeting. Such notice
shall specify the time and place of the meeting along with the proposed
amendment(s).
ARTICLE XII - FISCAL YEAR The fiscal year of the Association shall be from July 1st through June 30th.
ARTICLE XIII - RIGHTS OF MEMBERS No provision of these By-Laws or action by its officers shall be administered in such a way as to deprive voting members of their rights under applicable laws and the following membership rights: 1.
The right to
submit nominations of candidates to the Nominating Committee or vote in
election of the Association; 2.
The right to
attend membership meetings and to participate in deliberation and voting upon
the business of such meetings as long as he/she abides by the New Roberts Rules of Order; 3.
The right to
information concerning the conduct of Association business. 4.
Regular
members enjoy all rights and privileges including the right to vote. Associate
members may not vote, but may participate in the debate at meetings and
may serve on committees.
ARTICLE XIV - LIABILITY The individual Officers, Directors and Members of CCAF will not be held accountable for any and all liabilities of the Association. I HEREBY CERTIFY that the foregoing is a full, true and correct copy of the By-Laws of CONCERNED CITIZENS ASSOCIATION OF FARMINGDALE, INC., a New York Corporation, as in effect on the date hereof. WITNESS my hand and seal of the corporation.
Dated: ______________________________
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Together we can make Farmingdale a stronger
and better community!
Concerned Citizens Association of Farmingdale
P.O. Box
4053
Farmingdale,
NY 11735